Source Date: pubinfo_daily_2021_10_15_1122_Fri
20210AB__001299INT 99 INTRODUCED 2020-12-07 2021 0 AB 12 INT Introduced by Assembly Member Seyarto (Coauthors: Assembly Members Chen, Cunningham, Megan Dahle, Davies, Kiley, Lackey, Mathis, Nguyen, Smith, Valladares, Voepel, and Waldron) LEAD_AUTHOR ASSEMBLY Seyarto COAUTHOR ASSEMBLY Chen COAUTHOR ASSEMBLY Cunningham COAUTHOR ASSEMBLY Megan Dahle COAUTHOR ASSEMBLY Davies COAUTHOR ASSEMBLY Kiley COAUTHOR ASSEMBLY Lackey COAUTHOR ASSEMBLY Mathis COAUTHOR ASSEMBLY Nguyen COAUTHOR ASSEMBLY Smith COAUTHOR ASSEMBLY Valladares COAUTHOR ASSEMBLY Voepel COAUTHOR ASSEMBLY Waldron An act to amend Section 11019.7 of the Government Code, relating to state government, and declaring the urgency thereof, to take effect immediately. state government, and declaring the urgency thereof, to take effect immediately Personal information: social security numbers: the Employment Development Department.
Existing law, commencing on January 1, 2023, prohibits a state agency from sending any outgoing United States mail that contains an individual?s social security number unless the number is truncated to its last 4 digits or in specified circumstances, including when federal law requires inclusion of the social security number or when documents are mailed to a current or prospective state employee.
This bill, commencing on July 1, 2021, would prohibit the Employment Development Department from sending any outgoing United States mail to an individual that contains the individual?s social security number unless the number is truncated to its last four digits, except in specified circumstances.
This bill would declare that it is to take effect immediately as an urgency statute.
TWO_THIRDS NO YES NO YES YES NO NO NO NO NO The people of the State of California do enact as follows: SECTION 1. Section 11019.7 of the Government Codeis amended to read: 11019.7.
(a)A state agency shall not send any outgoing United States mail to an individual that contains personal information about that individual, including, but not limited to, the individual?s social security number, telephone number, driver?s license number, or credit card account number, unless that personal information is contained within sealed correspondence and cannot be viewed from the outside of that sealed correspondence.
(b)(1)Notwithstanding any other law, and except as provided in paragraph (2), commencing on or before January 1, 2023, a state agency shall not send any outgoing United States mail to an individual that contains the individual?s social security number unless the number is truncated to its last four digits, except in the following circumstances:
(A)Federal law requires inclusion of the social security number.
(B)The documents are mailed to a current or prospective state employee.
(C)An individual erroneously mailed a document containing a social security number to a state agency, and the state agency is returning the original document by certified or registered United States mail.
(D)The Controller is returning documents to an individual previously submitted by the individual pursuant to Chapter 7 (commencing with Section 1500) of Title 10 of Part 3 of the Code of Civil Procedure.
(E)The document is sent in response to a valid request for access to personal information, pursuant to Section 1798.34 of the Civil Code.
(2)Commencing on July 1, 2021, the Employment Development Department shall not send any outgoing United States mail to an individual that contains the individual?s social security number unless the number is truncated to its last four digits, except in the circumstances described in subparagraphs (A) to (E), inclusive, of paragraph (1).(2)</xhtml:p>"?>
(3)(A)On or before September 1, 2021, each state agency that mails an individual?s full or truncated part of a social security number to that individual, other than as permitted by paragraph (1), shall report to the Legislature regarding when and why it does so.
(B)A state agency that, in its own estimation, is unable to comply with the requirements of paragraph (1) of this subdivision shall submit an annual corrective action plan to the Legislature until it is in compliance with that paragraph.
(C)A report required by subparagraph (A) of this paragraph or corrective action plan required by subparagraph (B) of this paragraph and communications made in connection with these documents that bear on what mailings do and do not contain an individual?s social security number, are confidential and shall not be disclosed to the public pursuant to any state law, including, but not limited to, the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1 of the Government Code).(3)</p>"?>
(4)(A)The requirement for submitting a report imposed under subparagraph (A) of paragraph (3) is inoperative on January 1, 2024, pursuant to Section 10231.5 of the Government Code.
(B)A report to be submitted pursuant to subparagraph (A) or (B) of paragraph (3) shall be submitted in compliance with Section 9795 of the Government Code.
(c)?Outgoing United States mail? for the purposes of this section includes correspondence sent via a common carrier, including, but not limited to, a package express service and a courier service.
(d)Notwithstanding subdivision (a) of Section 11000, ?state agency? includes the California State University.
This act is an urgency statute necessary for the immediate preservation of the public peace, health, or safety within the meaning of Article IV of the California Constitution and shall go into immediate effect. The facts constituting the necessity are:
In order to ensure that unemployment insurance claimants? full social security numbers are no longer easily accessible through the mail to individuals who seek to obtain benefits fraudulently, thereby reducing the state and federal costs resulting from unemployment insurance fraud, as soon as possible, it is necessary that this act take effect immediately.